THE COMPANY: BENELLI ARMI
Benelli Armi is an Italian manufacturing company based in Urbino, specializing in the production of firearms and operating in both domestic and international markets.
Founded in 1967, the company is a leading player in its sector, with annual revenues exceeding €130 million.
THE CHALLENGE
The management of foreign supplier invoices and related documentation relied heavily on manual activities, email exchanges, printing, and paper-based workflows.
The main objective was to automate the process of capturing and verifying data within the foreign accounts payable cycle, enabling automatic pre-posting in accounting and integration with the JDE ERP system
THE SOLUTION
Benelli Armi implemented a solution based on ARXivar Document & Workflow Platform, Azure AI Document Intelligence, and Talea Consulting’s Import Customs Desk.
Invoices are automatically processed and indexed through AI embedded in the workflow, which extracts the relevant information.
Documents are linked together, allowing involved users to validate information and manage signature collection within a structured digital workflow. At the end of the approval process, the accounting department receives the approved invoices in digital format.
BENEFITS
The implementation of the solution enabled Benelli Armi to achieve a significant improvement in the management of its foreign accounts payable process, reducing the time required to review and index documents by 75%.
- The digitization of the workflow eliminated printing and manual activities. In addition, the risk of data entry errors was reduced by automatically linking information across different documents, making the administrative process more sustainable.
- The project involved approximately 400 foreign supplier invoices and 40 users participating in the approval workflow. This demonstrated the tangible value of integrating document management, workflow automation, and AI.
Benelli Armi transformed a fragmented, manual process into a digital, controlled, and integrated workflow, freeing up time for higher-value activities.
