The EconS2 Dashboard for Electronic Invoicing is divided into:
- Issued invoices
- Received invoices
This tool was developed to meet the need for a monitoring system that allows users to keep track of the progress and status of issued invoices, both with regard to the Intermediary and the SdI (Sistema di Interscambio – Italian Exchange System).
Issued invoices
Following the issuance of an invoice, an action normally handled by management software, the EconS2 Dashboard tracks the steps of invoices transmitted through the SdI and the Intermediary, providing information on whether the invoice has been sent, received, rejected, and, if applicable, the reasons for rejection.
Received invoices
Regarding the management of received invoices, the EconS2 Dashboard provides a significant added value. Once the user receives the information from the intermediation service, they can proceed with entering the invoice into the EconS2 Dashboard.
It is also possible to automatically register the invoice received from the SdI, generating all the necessary consistency checks and links, ensuring that, through standard accounting functions, a previously reconciled entry cannot be deleted.
In this case as well, there is a sort of “progress status”, although more limited compared to the section dedicated to issued invoices.
Specifically, the process defines the receipt of the invoice, its registration, the transition from not registered to registered, and finally to reconciled. The EconS2 Dashboard allows users to verify that the registration has taken place according to the invoice receipt date.
Thanks to the direct connector, it is not possible for the registration date to be earlier than the receipt date — a situation that, with manual registration, could lead to user errors.
Furthermore, as registrations are processed, the EconS2 Dashboard allows users to monitor how many invoices have been received and how many have not yet been registered.
The EconS2 Dashboard becomes a control and verification tool for monitoring what has been transferred across the different environments involved (EconS2, Intermediary, SdI, Tax Drawer).
For this reason, MCG has developed document flow tracking functions to ensure that no document is lost. This becomes even more important for mandatory digital preservation (ECONCE, ARXivar eArchiving).
A fronte di una fattura emessa, azione normalmente presa in carico dai gestionali, il Dashboard EconS2 traccia i passaggi delle fatture trasmesse dallo SdI e dall’Intermediario fornendo un’indicazione se la fattura è stata inviata, ricevuta, scartata, ed eventualmente le motivazioni dello scarto.
Fatture ricevute
Per quanto riguarda la gestione delle fatture ricevute nel Dashboard EconS2 questa ha un plus significativo. L’utente una volta ricevuta l’informazione dal servizio di intermediazione procede con l’inserimento nel Dashboard EconS2 della fattura. E’ possibile anche registrare automaticamente quella fattura dallo SdI generando tutti quei controlli di coerenza e di legame tali per cui, dalle funzioni standard contabili, non si possa andare a cancellare una scrittura precedentemente riconciliata. Anche in questo caso, c’è una sorta di “stato di avanzamento” decisamente più limitato rispetto alla parte delle fatture emesse.