Requirement
Operating in highly specialized sectors such as weather monitoring and defense technologies, the customer develops advanced radar systems and precision solutions that require detailed and technically complex sales quotations.
Preparing these documents involved multiple levels of review and approval across different departments. Because the process was largely managed through manual and disconnected activities, approvals often became time-consuming, slowing down quote delivery and reducing overall efficiency.
The company needed a more structured and transparent approach to ensure faster approvals while maintaining the highest standards of technical accuracy.
The solution
With ARXivar Document & Workflow Platform NEXT, Time Group designed and implemented a fully digital approval workflow for quotation management.
Each new quotation automatically enters a structured review process involving the appropriate stakeholders and decision-makers. Users can provide feedback, request revisions, and monitor progress throughout the approval cycle.
At the same time, every activity is recorded, creating a complete audit trail that supports accountability, collaboration, and continuous process improvement.
Results
By digitizing and centralizing the quotation approval process, the company gained full visibility into every stage of the workflow.
Approval times were significantly reduced, collaboration between departments improved, and every action became fully traceable. The historical data generated by the process also provides valuable insights for reporting and sales performance analysis.
The result is a faster, more efficient approval process that enables the company to deliver accurate, high-quality quotations while maintaining complete control and governance.
T.I.M.E.
TIME Srl is a leading Italian provider of ERP solutions for small and medium-sized businesses. With more than 36 years of experience and a strong focus on manufacturing companies, TIME supports organizations in optimizing production and business processes through innovative and highly specialized ERP implementations.